Office 365 FAQ
As a general rule, all conditions that exist related to storage of student files on the CCPS internal network storage apply to Office 365. Students maintain ownership of their original work through CCPS ownership of the storage medium. Office 365 is an agreement between Microsoft and CCPS and is an extension of the CCPS technology environment. The terms and conditions of use are NOT between the student/parent and Microsoft. This is something that differentiates this CCPS-approved service apart from other cloud-based services. The terms and conditions have been vetted and approved as acceptable for CCPS by meeting all data privacy, security, and ownership standards.
Who has access to students' files created and stored in the cloud (Office 365 One Drive) or otherwise created with the provided software?
Access on Office 365 is setup similar to files in the students' Home Drives on the local CCPS network. Only the students have access to their own work with two exceptions. First, teachers have secured access to their students’ passwords for the purpose of helping those that forget or lose their password. Second, Technology Services has access to all storage for administrative purposes (as network administrators). The key difference to Office 365 is that it provides the capability to enable students to share their files and/or folders with other users within CCPS including students and staff.
Who owns the data, files, etc. produced using the software or online tools?
Do the files persist across the school years or are they deleted at the end of each school year?
Files persist as long as the student is enrolled in Carroll County Public Schools. All students are encouraged to backup their information to a local storage device if they choose. As is the case with the CCPS network storage, there are no assurances that files cannot be inadvertently lost. While data is routinely backed up as part of the 90 day retention policy, we cannot guarantee that files can be successfully retrieved and it is the responsibility of each user to backup their own data. Graduating students should be encouraged to download their information to a local computer if they choose. During the summer rollover process, graduating students’ accounts and information with be removed. A daily check it performed to remove all students and their created data that leave the system.
No. More details are provided in other answers.
Will installation or use of these tools on personal computer, tablet, etc. expose or provide information to anyone other than the individual student without explicit parental consent (Administrative accounts/access, tracking of any kind, email retention/archiving, etc.), or otherwise provide someone other than the student with access to the device being used?
Office 365 is a cloud-based service for storage and Online Office application use. Nothing is stored or tracked on the local computer unless the user chooses to copy information from Office 365 to the local computer. The Student Advantage Program that allows the installation of up to 5 copies of Microsoft Office 2013 Professional Plus on personal devices is separate program from Office 365. It is a program that Microsoft provides to students enrolled in participating K12 Systems (which CCPS is). However, it is not a requirement and strictly a personal choice. The terms and conditions are between Microsoft and the user. It is no different than if you purchased Microsoft Office for your personal use. CCPS has no access to anything created on personal devices with the full Microsoft Office download.